That prevents users from giving profane or prohibited names to groups. Naming policies - Naming policies allow you define what are, and are not, acceptable names for your groups. Here are some of the tools Microsoft 365 offers to help make that easier: Keeping your directory under control is a concern of every administrator. For more information about each of these benefits, click the headings below. Microsoft 365 offers a number of useful tools and capabilities for more easily managing and administering your groups. Those are just a few of the features that make groups a more powerful solution than distribution groups. If you want to control which users in your organization can create groups see: Manage who can create Microsoft 365 Groups. Users can create their own groups as needed. Self-Service creation - IT doesn't have to get bogged down by requests from users to create groups. If the content of the group is more sensitive you can switch the group to private, which hides the contents from non-members and requires the group owner to approve any requests to join. See: Guest access in Microsoft 365 Groups.Ĭontent is discoverable - Groups in Outlook are public by default which means that they are easy for other people in your organization to discover and join or review the materials in the group. With groups you can offer guests access to email conversations, files and even the shared OneNote notebook. Guest access - You could add external contacts to distribution groups before, but all they got was email. Many groups use the notebook to create a living wiki with frequently asked questions and other resources. Shared OneNote notebook - The group automatically has a shared OneNote notebook where group members can collect and collaborate on information. See: Schedule a meeting on a group calendar in Outlook. Each member who has subscribed to the group is automatically invited to events posted to the calendar so those events can also appear on their personal calendars if they wish. Shared calendar - Your group gets a shared calendar to post events related to the group.
Shared files library - Your group has a SharePoint files library where your users can store, share and collaborate on documents, workbooks, presentations, images or any other kind of file they need to work on. Tip: If your users still want the group messages to appear in their personal inbox, as they did with the distribution list, all they need to do is subscribe to the group by clicking the Membership button on the ribbon in Outlook. See: Have a group conversation in Outlook.
Newcomers to the group can search or scroll back through the history to get up to speed quickly on what's been posted in the group previously.
OUTLOOK 2016 CANNOT SEND ON BEHALF OF DISTRIBUTION GROUP ARCHIVE
This shared inbox is fully searchable so it creates a living archive of the group's messages. Shared inbox - Where the conversations you traditionally have in your distribution lists take place. You don’t have to worry about manually assigning permissions to all those resources because adding members to the group automatically gives them the permissions they need to the tools your group provides. When you set up a Microsoft 365 Group in Outlook, you can choose a set of people that you wish to collaborate with and easily set up a collection of resources for those people to share. Tip: If you're looking for information on using Outlook contact groups to send email to a list of people - such as a group of friends - see Create a contact group or distribution list in Outlook for PC.
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